5 Ways You Can Use Microsoft Word More Efficiently

Microsoft Word is the nearly universal tool businesses use to write documents, draft letters, edit articles, and save files.

You may have been using Word for so long that you think you know all the ins and outs – but what if we told you it could be even easier? As Word has evolved it’s grown to include even more useful and exciting tools to make our work more efficient and effective. Try out these tips and tricks next time you’re working on word.

Select The Text You Need Quickly

If you want to select an entire paragraph you can triple-click anywhere within it, or to select a sentence just click on it and press the CTRL key. Holding down the ALT key and dragging your mouse will allow you to select a rectangular area of text.

Move Faster Through Lengthy Documents

If you find yourself working with a lot of long, wordy documents, this will helpful for you. You can press Shift+F5 to filter through the spots that you recently edited in any document. When you open an existing document inside Word that same shortcut will take you to the location that you were last working on before the document was closed.

Use Your Document as a Whiteboard

Need a new tool to jot down your messy brainstorming ideas? Your documents don’t have to be so neatly formatted. By double-clicking anywhere on the page you can type text in any spot you choose. Go ahead and use Word as a whiteboard!

Convert Copied Text

When you take snippets from websites and copy them into a Word document, the formatting, font and style is all left intact. There’s a quick way to deal with that – select the text and press Ctrl+Space Bar and the text will convert to typical formatting.

Do a Little Math

Did you know Word came with a built-in calculator? Most people don’t, but it can be a helpful tool. The word calculator can handle all common arithmetic problems. Go to Word Options, Quick Access Toolbar, switch to All Commands and add the Calculate Command to your Quick Access Toolbar. Now you can write math equations in your document, highlight them and press the Calculator button. The result will appear in your status bar.

For more IT tips and tricks get in contact with CTECH Consulting Group at info@ctechgroup.net or by phone at (403) 457-1478.

Written by Carl Fransen

posted on March 9, 2015

Carl Fransen

My passion is to make my mark on the world in a positive and lasting way. I want to set an example for my son that his father can compete with integrity in today’s world, be very successful, and leave the world a better place for him.

Combining my technical/business-based education with a long career steadily progressing up the corporate ladder, I decided to build a company that held true to my values. So, I founded and designed the next generation of IT support firm: CTECH Consulting Group Inc. We are a completely automated, cloud-based IT company designed to compete against any other IT firm without the overhead. We promote a lifestyle to all our staff where they can work anywhere, at any time, access any information on any device that is relevant to their job, and collaborate with anyone they want to.